*FILLED* Commercial Property Administrator - Vancouver, BC (1 day per week WFH) - Up to $70,000
Vancouver, BC (1 day per week WFH)
Who we are:
The Inception Real Estate Recruitment is an independent recruitment consultancy specialising in the real estate sector, based in Vancouver, BC. We are dedicated to providing a knowledge-based approach to sourcing elite professionals at all levels for the most well-respected employers.
We cover all asset classes across the many disciplines in the real estate sector, offering a tailored and consultative recruitment service.
Who we are recruiting for:
We are delighted to be recruiting a Commercial Property Administrator on behalf of a local family-owned residential and commercial real estate developer that has an excellent track record spanning 50+ years. Joining an established property management team, you would assist a Commercial Property Manager with a portfolio of mixed commercial assets across Metro Vancouver.
Daily responsibilities:
The Commercial Property Administrator will work closely with the Commercial Property Manager to help manage the day-to-day building operations, liaise with our commercial tenants, and assist with the administration of capital projects, tenant rent arrears and tenant improvements. You are a self-starter who takes initiative and is proactive on tasks assigned and beyond. You are a people person who can provide exceptional customer service and efficiently delivering on tasks assigned to you.
· Support the Commercial Property Manager and the administrative functions associated with the position.
· Respond to tenant inquiries by phone and email.
· Coordinate maintenance repairs with onsite staff and suppliers including going out to sites to meet with trades and tenants if required.
· Track and schedule regular maintenance requests on our online portal.
· Maintain database for maintenance and warranty information.
· Approve and code invoices for work performed by outside suppliers.
· Participate in the preparation and distribution of month end reporting.
· Draft letters for communication with tenants and suppliers.
· Assist with the annual budgeting process for all commercial properties.
· Assist the Property Manager and Project Manager in planning and executing larger Landlord Projects and Tenant Improvements, including assisting with permit applications.
· Assist in arranging property appraisal and refinancing tours, collect estoppels from tenants and other insurance and re-financing related matters.
· Collect and manage the database for insurance certificates for tenants and trades.
· Performs other duties as required
· Assist the accounting team with tenant rent arrears.
Experience/skills required:
· 2+ years of similar experience in a property management role.
· Excellent interpersonal skills.
· Strong customer-oriented skills.
· Good communication skills (verbal/written).
· Strong organizational skills.
· Strong computer skills – MS Office, property management and graphics software experience are assets.
· Available to handle after-hours emergency calls from time to time.
· A vehicle or car share membership is preferred to perform the occasional site visit.
Compensation offered:
· Up to circa $70,000 base salary.
· Discretionary bonus.
· RRSP contribution.
· Car allowance.
· 3 weeks’ vacation.
· Extended health and dental coverage.
Contact:
Jamie Wright, Principal
We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted.